Departments and Functions

CROSPIL is made up of departments. Each department provides specific services within the framework of the general objective of the organization. Thus only the service provided by the key departments emphasized in the charter while the functions of the other departments are merely mentioned.

Estate Department:

The Estate Department is one of the key department in CROSPIL. It provides the following services to customers:

1. Advice on the acquisition of land for estate development and survey of site.
2. Processing of applications for purchase of houses and lease of plots/houses.
3. Preparation of offer letters to successful applicants.
4. Levying, review and collection of rents and premium on CROSPIL estates.
5. Preparation of financial appraisal of development projects.
6. Compilation and maintenance of the assets register of the company.
7. Determination, preparation and distribution of debit notes to all the leases of the company.
8. Updating of the sub-leases’ register with current payment.
9. Development of appropriate mechanism and procedure for enforcement of payments of CROSPIL debts.
10. Constitution and monitoring of activities of Residents’ Association for each CROSPIL estate.
11. Determination of mechanism for the utilization of the undeveloped plots in the CROSPIL estates.
12. Determination of appropriate prices for the sale of plots/houses in CROSPIL estate.
13. Development of mechanism and procedures for planned, programmed and preventive maintenance of CROSPIL estate in line with current development.
14. Processing of title documents for houses and plots.
15. Processing of consent letters for all tithe transfer.
16. Control of development within the estate.
17. Development of appropriate work processes or templates for various work section in the department.
18. Valuation for lease and sale of landed properties and payment of compensation.
19. Compilation of the list of debtors on plot/houses purchases for all CROSPIL estates.

Project Development Department:

The project development department provides the following services:

1. Review and preparing updated comprehensive master plan and layout for all CROSPIL estates.
2. Preparing infrastructural lay-out drawings.
3. Identifying construction project in all CROSPIL estates that do not conform with relevant specifications in terms of quality and standard.
4. Developing project management procedures for supervising all construction activities in CROSPIL.
5. Developing procedures for ensuring strict compliance with CROSPIL construction standards.
6. Supervising and monitoring engineering construction activities as directed by the Managing Director/Chief Executive Officer.
7. Developing and presenting a schedule of all developmental infractions in all CROSPIL estates for management action.
8. Regularization of approvals for developments within CROSPIL estates.
9. Developing a buildability manual and procedures for future building constructions by CROSPIL’s Estates.
10. Liaising with Facility Management to develop a spatial plan for zoning of all CROSPIL’s Estates.
11. Developing prototype design of 2-, 3- and 4-bedroom bungalows for CROSPIL future developments.

Finance/Administration Development:

This department renders the following services:

1. Developing internal control systems.
2. Budgeting and providing of financial information to the chief Executive.
3. Providing financial and administrative support services
4. Posting subsidiary ledgers.
5. Receipt of all cash and cheques.
6. Make all payment as approved and authorized.
7. Make bank lodgements and withdrawals.
8. Custody of cheque books and security documents.
9. Custody of all personnel records.
10. Propose employment and advise on staff promotion.
11. Handles all union matters.
12. Maintain general security.
13. Propose on staff training in liaison with relevant training consultants.
14. Handles vehicles and all vehicles particulars.
15. Provide secretariat support services to committees of Management e.g. junior staff disciplinary committee.
16. Clearing department on all matters relating to staff condition of service.
17. Handles staff discipline.
18. Allocation of offices to staff.
19. Handles staff annual leave and medical matters.
20. Handles corps members on N.Y.S.C and students on industrial attachment.
21. Liaises with other arms of government in public service and other establishments.
22. Handles procurement of stores and Fixed Asset Records.

Legal and Corporate Services Department:

This unit renders the following services:

1. Co-ordinates the Company’s secretariat.
2. General liaison with Board and Management on the day to day running of the Company.
3. Acts as Compliance Officer to the company on Regulatory and Statutory Obligations with relevant Government Agencies/Bodies.
4. Rendition of Legal Advice on matters affecting the Company as may be referred for same from time to time.
5. Liaison with external Solicitors on cases involving the Company.
6. Preparation of Formal Agreements, Deed of Sub-Lease, conducting physical and legal searches of properties and rending reports of such searches to the Facility Management, custody of Corporate Seal and execution of document on behalf of the Company.

Marketing/Investments Department:

This unit renders the following services amongst others:

1. Formulation of Investment Strategies, objective and action plans.
2. Assist in ensuring the full functionality and productive use of company sites, lease or manage facilities.
3. Develop new business ventures that would increase the neighborhood potential of CROSPIL estates.
4. Manage CROSPIL’s general business merchandizing/consulting arm.
5. Coordinate the acquisition of new business opportunities for the Company.
6. Develop appropriate marketing and investment systems and initiating support policies and procedures.
7. Supervision of all property sales and acquisition of new business accounts.